National Consultant – Administrative Support for the FACE Form Verifications (Retainer)

Jakarta, INDONESIA

Individual Contract

01-Jul-2024

05-Jun-24 (Midnight New York, USA)

National Consultant

12 Months

0d 1h 54m

English

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing womens rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Administrative Support for the FACE (Funding Authorization and Certification of Expense) Form Verifications supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Consultant promotes a client, quality, and results-oriented approach. The Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent and timely service delivery.

Under the overall supervision of the Finance Associate and direct support to the Programme Associate for the programme unit, the consultant will undertake the review and verification of the supporting financial documents for the FACE Form. This entails analyzing the authenticity and accuracy of the provided information and ensuring compliance with established financial and procurement policies and guidelines (including donor’s policies when relevant). The consultant will have to collaborate with relevant stakeholders, including UN Women’s Responsible Parties/Implementing Partners to clarify, and address any discrepancies, missing information, and/or documentation. The Consultant is expected to work independently upon clear guidance provided by the Finance Associate and Programme Associates. Upon prior coordination with the respective project/thematic lead and in the presence of the Programme Associate, the Consultant is expected to be ready to conduct an in-person visit to the Partners’ Office and engage with relevant staff during the verification process.

Consultant’s Workplace and Official Travel

This is a home-based consultancy. As part of this assignment, the consultant is needed to work at the Partner’s office upon guidance and coordination of the designated Programme Associate.

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Attention to detail.
• Understanding of organizational financial policies, procedures, and regulations.
• Clear and professional communication with internal and external stakeholders.
• Ability to explain discrepancies or issues and request necessary information effectively.
• Proficiency in using Microsoft Office Suite, particularly Excel, for managing and analyzing data.
• Demonstrating integrity and ethical behavior in handling sensitive financial data.
• Commitment to providing timely and accurate support to resolve queries.

Education and Certification:

• Bachelor’s degree related to accounting or finance is a must;

Experience:

• At least 5 years of progressively responsible experience in verifications of financial supporting documents;
• Involvement with FACE form verifications will be a significant advantage;
• Demonstrated experience in supporting a team; and

Languages:

• Fluency in Bahasa Indonesia, and intermediate proficiency in English.

How to Apply

Submit the following documents into one PDF file:

• Personal CV or P11 (P11 can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc )
• A cover letter (maximum length: 1 page)
• Financial proposal in IDR. The financial proposal shall specify a daily rate (inclusive of any costs as communication, administrative costs,...)

Click Apply Now, enter your information, and upload the merged submission of package (under 10MB).